GST-ready invoicing
Tax invoices with HSN codes, correct CGST/SGST or IGST split by place of supply, and your own branding.
GSTR-1 and GSTR-3B
Return figures computed from real invoices and purchases, laid out ready for filing rather than re-keyed from a spreadsheet.
Health checks
GSTIN check-digit validation, place-of-supply mismatches, missing or malformed HSN codes, and input tax credit drift.
Filing calendar
Due dates for your return cycle with reminders to the accountant, so nothing is discovered late.
Full financial reports
Profit and loss, balance sheet, cash flow and trial balance drawn from the same ledger as your operations.
Get paid faster
Receivables ageing, automated reminders, and online payment links on invoices so customers can pay in a click.
Compliance breaks where operations and accounts disagree
Most GST trouble in a manufacturing business is not fraud or ignorance. It is drift: a product added to the catalogue without an HSN code, an invoice raised to a Maharashtra customer with CGST and SGST because the template defaulted that way, input tax credit claimed on a purchase whose supplier invoice never arrived. Each is small, none is noticed at the time, and together they are what a notice is made of.
The reason it drifts is that operations and accounts usually live in different systems. The panel was quoted in a spreadsheet, purchased over email, and invoiced in an accounting package that knows nothing about either. Reconciliation happens once a month, under time pressure, by someone comparing lists.
One ledger, from enquiry to filing
In Zaptiz the invoice is the end of a chain that began with the quotation. The components on it came from the bill of material; the purchases against the job are recorded with their supplier invoices; the customer's GSTIN and state are already on file. The return figures are therefore computed rather than assembled, and they can be traced back to the document that produced each number.
That traceability is what makes the checks meaningful. When the GST agent reports an ITC discrepancy, it can point at the specific purchase entries behind it instead of telling you the totals do not match.
What the GST agent does each month
The compliance agent runs a sweep on a schedule and reports to whoever owns the books. It is a checker, not a filer — it never submits anything to the portal.
- Computes GSTR-1 and GSTR-3B figures from actual sales and purchase records, with real HSN codes taken from your products.
- Validates every customer and supplier GSTIN, including the mod-36 check digit that catches transposed characters.
- Compares place of supply with the tax applied, so an interstate invoice charged as intrastate is caught before filing rather than after.
- Lists products with a missing or wrongly formatted HSN code, so the catalogue gets fixed at the source.
- Flags input tax credit drift between claimed and supported amounts, with the underlying entries.
- Notifies your accountant with the findings, and answers plain-English questions about your own numbers with the figures attached.
Made for Indian manufacturing, not adapted to it
Zaptiz prices in rupees, thinks in GST rather than VAT or sales tax, and treats HSN codes, place of supply and input tax credit as first-class parts of the data model rather than fields added for a regional edition.
The practical effect is that the defaults are right. You are not configuring an American ERP to understand IGST, and you are not maintaining a parallel spreadsheet because the software cannot express something ordinary about how business is done here.
Frequently asked questions
Does Zaptiz file my GST returns for me?
No, and that is deliberate. Zaptiz computes your GSTR-1 and GSTR-3B figures from your actual invoices and purchases, checks them for the errors that cause notices, and lays them out ready to file. You or your accountant do the filing on the GST portal. Software that files on your behalf without a human reading the numbers is a liability, not a convenience.
What does the GST agent actually check?
It validates GSTIN formats including the check digit, verifies place of supply against the customer's state so CGST/SGST and IGST are applied correctly, finds products missing an HSN code or carrying one of the wrong length, and flags input tax credit drift where the ITC you have claimed diverges from what your purchase records support.
Where do HSN codes come from?
From your product records. Each product carries its HSN code, and the returns use the real code rather than a placeholder. Products missing one appear in the health check so you can fix the catalogue rather than discovering the gap while filing.
Can I keep using Tally or my existing accountant?
Yes. Many customers keep Tally for statutory books and use Zaptiz for everything upstream of it — quotations, purchases, production and invoicing — because that is where the operational data lives. Zoho Books sync is available on the Pro plan, and everything exports to CSV for your accountant.
Does it handle e-invoicing and e-way bills?
Invoices are generated GST-compliant with the required fields, HSN codes and tax breakup, and can be exported for upload. Direct IRP integration is on the roadmap rather than shipped — if it is critical to your workflow, ask us before you buy rather than after.
What financial reports do I get?
Profit and loss, balance sheet, cash flow and trial balance, plus receivables ageing, GST summary reports and a collections view showing who owes what and for how long. The collections agent can chase overdue invoices by email with a payment link attached.